When you use MS Outlook in stand alone more, it stores all of your emails, notes, contacts, tasks, appointments, journal entries and calendar in a single PST (Personal Folder) file on your computer hard drive. This file is very prone to corruption and thus you should regularly backup it to prevent data loss situations and need of Microsoft Outlook Recovery using third party applications. When any unexpected PST file corruption situation occur, you can easily import the backup of PST file into Microsoft Outlook and can use it. Below are the methods to backup and import PST file.

How to backup PST file

If you don’t use Microsoft Outlook with MS Exchange Server, it stores all the data in PST file. You can use backup copy of PST file to restore the data if original file experience corruption or gets lost. This is the easiest and safest way to perform recover outlook. Following are the steps, which tell you how to create an effective backup of PST file manually:

1.Close all messaging applications such as MS Outlook, Exchange Server, or MS Windows messaging.
2.Point to Start-> Run. Type (or copy and paste) below command in Open box and press Enter key:
control panel
Control Panel opens.
Note- If you see Pick a category screen, click User Accounts and follow step 3.
3.Double-click Mail icon.
4.Click Show Profiles.
5.Select the appropriate use profile and then select Properties.
6.Click Data Files.
7.Under the Name, click Personal Folder Service, Which you like to backup.
8.Click Settings and note the file path.
9.Close all Properties windows.
10.Use My Computer or Windows Explorer to copy file, which you noted in the step 8. You can copy file on desired location like computer hard drive, CD, DVD, USB drive, network drive or FTP server.

How to import PST file when original file gets corrupted

The backup copy of PST file can be used to easily restore MS Outlook data and carry out Microsoft Outlook Recovery. When you import the PST file, everything that is stored in PST file is returned to Outlook. Follow underwritten steps to import the backup copy of PST file:

1.If backup copy of PST file is stored on any removable media like CD, USB drive, network drive or external hard drive, connect or insert the device and then copy file to your computer hard drive. While copying the file, make sure that Read-Only attribute isn’t selected.
2.Open Microsoft Outlook.
3.In the File Menu, sect Import and Export. If this command is not available, point at the chevrons at bottom of menu and select Import and Export.
4.Select Import from another program of file, and then click Next button.
5.Select Personal Folder File (.pst) and click Next button.
6.Type the path and name of PST file, which you need to import and click Next button.
7.Select folder, which you need to import. For importing everything in PST file, select top of the hierarchy.
8.Click Finish button.

In this way, you can easily restore the backup and access your precious data. But in some situations, when you perform Outlook Recovery using this method, the process might get terminated and you might come across below error message:

“The specified device, file, or path could not be accessed. It may have been deleted, it may be in use, you may be experiencing network problems, or you may not have sufficient permission to access it. Close any application using this file and try again.”

This issue might occur if the backup copy is also damaged. In these cases, it can not be imported and restored. Thus it become essential to repair and restore damaged PST file using third party Outlook Recovery Software. These applications are helpful in most of the PST corruption scenarios.

The Outlook Recovery Software use high-end scanning mechanisms to carry out extensive scan of corrupted PST file and retrieve all of its objects. These tools are quite easy to use as they have interactive and simple graphical user interface. With read-only conduct, the do not alter original data of the file.

Stellar Phoenix Outlook PST Repair is the most advanced and popular software to repair and restore corrupted PST file all corruption scenarios. It supports recovery of PST file created with Microsoft Outlook 2007, 2003, 2002 (XP) and 2000. This software is compatible with Microsoft Windows Vista, 2003, XP, 2000 and NT4 (SP6).

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